Condominium living is unique and puts a great emphasis on mutual interests, as well as cooperation, consideration and communication among all residents. To outline what is expected of us, Condo IV’s Board of Managers has put together this list of guidelines drawn from our Prospectus, By-Laws and Board minutes. For all residents, unit owners and tenants alike, we hope this Guide will serve as a readable reminder of the points that will help all of us maintain the pleasant living in Condo IV and the attractive appearance of the buildings and grounds. If you have any questions about whether a rule or regulation applies, please refer to the Declaration establishing the Condominium and its bylaws. You may also contact a member of the Board of Managers for clarification.

• Each unit is to be used solely as a residence for a single family.
• No business is to be conducted from a unit.
• No activity is to be carried on which may annoy or disturb other residents.
• Noise levels are to be controlled.
• Visitors are the responsibility of the resident. Please advise your visitors to park only in designated visitor spots and to walk pet only in designated areas.
• Unit owners are responsible for maintenance and repair of the inside of their unit, including painting, windows and doors, as well as maintenance of appliances. Any repairs to the interior/exterior of the unit must be reported and approved by the Board prior to commencement of work.
• The Condo, through its Board of Managers, maintains and is responsible for: the outside of the buildings; the buildings’ interior service lines (electricity, water and sewer); garages and the “common elements” which include all land areas and roads. No resident may make changes in any of these facilities or use them contrary to their purpose without advance approval of the Board of Managers.
• As described in the Declaration, all present and future owners and residents of Condo IV are subject to the provisions of the Declaration, its By-Laws, Rules and Regulations and policies adopted at Board meetings and published in Board minutes.

Common charges are assessed to units annually and payments are due monthly commencing June 1 each year. Common charge payments are payable to Blackberry Hill Village Condo IV, and may be mailed to The Board of Managers, 3200 Village Drive, Brewster, NY 10509, or may me dropped in the Condo IV locked mailbox by the Village Drive circle. Common charge payments are due on the 1st of each month. If received after 10th of the month, a $20.00 late fee will be assessed to the unit owner’s account.

In the event of an emergency, the Board of Managers or its agents may need to enter your unit to resolve the problem. In order to avoid damage to doors, it is required all unit owners supply a key to the board to allow access to the unit for emergency purposes. Alternatively, you may leave a key with a family member or neighbor to allow access to your unit in case of an emergency. You must notify the board who to contact and how to access the key. In the event that damage does occur as a result of an emergency entrance because of failure to provide a key or notify the board with key access information, the unit owner will be responsible for any damages that may occur as a result of a necessary entry.

Any structural alteration, addition or improvement inside or any change outside the buildings must be approved by the Board of Managers, including such items as enlarging, enclosing or covering by awning of a patio, installation of an attic stairway, attachment of planter boxes to privacy fences, patios or decks. All floors of a unit having a unit below it shall always be covered with carpet (except baths and kitchen) to reduce transmission if impact sound. Unit owners are not to paint, stain or change color of any exterior portion of any building. No outside satellite dish or antenna installation is permitted without prior approval from the Board of Managers. Attic storage in buildings and overhead garage storage must not include heavy items that may create an overstress on the structure and must not constitute a fire hazard. Storm doors and windows must be approved by the Board and, with such approval, must conform to established materials, design and colors.

The Condo Association contracts with a professional landscaper for care of all grounds. While there are two general cleanups - spring and fall each year - residents are urged to help keep their areas neat during the growing season by removing weeds and debris. Children should not be permitted to throw rocks onto the grass or walk areas.

Residents are encouraged to grow plants and flowers around their units. However, fruits and vegetables are NOT permitted.

• Residents are asked to park in their assigned spaces (yellow lines) and leave the unassigned parking spaces (white lines) open for guests or residents’ additional cars.
• Each unit is allowed up to three vehicles on Condo IV grounds (except garages). The vehicles must be registered with the Board of Managers and bear the Blackberry Hill Village Condo IV parking sticker, and should have a valid NYS registration and inspection. Storage of vehicles (with or without valid registration and inspection) is prohibited and stored vehicles will be subject to towing at the owner’s expense. If you will be away for an extended period of time, please notify the Board of Managers so appropriate measures can be arranged
• Vehicles should not be parked for more then three days in a row on Visitors Parking Spot.
• All vehicles should be parked head-in first. This is to help prevent fumes from entering units and to protect the landscaping
• Please observe the designated NO PARKING AREAS, which include fire zones, hydrants and the circle. Vehicles in violation will be subject to towing and/or fines
• Campers, recreational vehicles, busses, boats, trailers, trucks (except capped pick-up trucks and SUV’s) and commercial vehicles are prohibited, except for loading and unloading.
• A visitor over 4-6 weeks, 5 or more nights per week is considered to be in residence by the Board of Managers and must register any vehicle with the Board.
• NO washing of vehicles with hoses or buckets is permitted.
• NO mechanical work on vehicles is permitted.
• In the event of a snowstorm, residents are required to move their vehicles within 24 hours to allow proper plowing of the parking lots. Please be alert and assist by moving your car once plowing starts. If you will be away, please leave a set of keys with a neighbor who can move your vehicle for you after a storm.

• No flammable, combustible or explosive materials should be kept in any unit or common area which might create a dangerous condition or which could result in an increased rate of insurance. Propane grills are prohibited. Natural gas grills are permitted if professionally installed in accordance with state laws and local statutes. Approval is needed from the Board of Managers, and the appropriate forms must be completed and submitted.
• Firewood must be stacked one foot away from all wood surfaces and under NO circumstances should obstruct any stairway or exit. Any damage caused by wood deliveries will be the responsibility of the unit owner. Coverings for wood piles should be of a neutral color. No fireplace inserts are to be installed without prior approval from the Board of Managers.
• Annual chimney inspections and cleaning if needed are mandatory and at the unit owner’s expense. Proof of inspection and cleaning must be submitted to the Board of Managers by the deadline given in the annual notice.
• All thermostats must be set at no lower than 55 degrees from November 1 through April 1 to avoid freezing of plumbing equipment. In the case of simplex units, thermostat should be set at no lower than 60 degrees, especially in the foyer section.
• Curtains, draperies, furniture and flammable items should be at least 4 inches away from all heating elements.

• Up to two household pets are allowed per unit provided that they do not create a nuisance, and AT ALL TIMES must be controlled by their owners.
• The grass areas along Village Drive adjacent to 1-84 and behind the fence in the rear of the 2400-2900 buildings have been designated for walking and exercising pets. Carry a “pooper scooper” and clean up after your pet at all times.
• All pets, including cats, must be walked on a leash and not allowed to freely roam the grounds.
• Fines will be imposed for violation of the pet rules.

• All trash must be in plastic bags before it is placed in the garbage dumpsters.
• Large items such as carpets, mattresses, appliances, etc., are prohibited from being placed in garbage dumpsters and sheds. For immediate removal of items not permitted in regular dumpsters, please call AWS, Advanced Waste Systems at (800) 921-5568.
• The town provides large dumpsters for bulk pick up four times a year. Bulk service is for household items only. The following items are NOT included for bulk pick up: Paint, Chemicals, Liquids, Used oil, Stumps, Logs, Trees, Lumber, Masonry, Brick, Stone, Batteries, Tires, Propane tanks.
• Refrigerators, freezers, air conditioners, or any other appliances containing Freon must be de-charged and tagged by a State authorized specialist. Consult the Yellow Pages for a professional under “Refrigerator and Freezer-Dealers and Service”. The carter will not pick up such items without proper certification.
• Periodically, the county accepts hazardous waste. Please check the local newspaper or county website for dates, times and locations.

• Co-mingled recyclables, such as glass bottles, aluminum, tin and metal cans, foil and pie plates, and plastic containers (numbers 1, 2, and 3 as specified on the containers only) should be rinsed. They can be co-mingled in clear or blue tinted recycling bags. Recycling bags are available at most local supermarkets.
• Newspapers, magazines and other paper products may be co-mingled and tied with cord in bundles no higher than 10 inches. Corrugated cardboard must be broken down, cut, separated and bundled not higher than 10 inches and not wider than 36 inches in either direction, and shall be tied with cord.

• Rentals are permitted provided advance notification is given to the Board of Managers in compliance with Article VIII of the bylaws. It is required that the Board of Managers be provided with a copy of the lease within 15 business days once executed by the unit owner and the tenant.
• Owners who lease their units are responsible for informing their tenants of the rules and regulations and for ensuring that they are observed. A copy of this Guide should be given to the new tenant prior to signing of the lease. In entering into a lease, a tenant confirms that he/she accepts these provisions, rules and regulations and will comply with them.

• Fire or Ambulance 279-3555
• State Police 279-6161
• NYSEG Emergencies 279-8051
• Natural Gas Odor Emergency 1-800-572-1121
• Brewster Police 842-279-6161 

• In the event of a violation of these rules, the Board of Managers has the right to impose fines and/or take appropriate legal action.
• The above guidelines are spelled out in greater detail in the Condominium Declaration and By-Laws. For additional information on any points, please refer to those documents or contact the Board of Managers for clarification.